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Privacy Policy

Personal Data Administrator

The administrator of your personal data is Get Public, a limited liability company with its registered office in Warsaw (entered into the Register of Entrepreneurs of the National Court Register kept by the District Court in Warsaw under KRS number 568817, with a share capital of PLN 55,600.00, with Tax Identification Number 5222932244, with REGON Number 142047974) (hereinafter referred to as the “Administrator“). You can contact the Administrator via following e-mail: [email protected] or by post to the address of the Administrator’s registered office.

The Aim of and Legal Basis for Personal Data Processing

Do You Want to Use Our Website?

In order to use our Website you need to complete the registration process. The personal data required for registration is provided by you.

Your personal data shall be processed:

  1. to enable you to use the Website,
  2. for the purpose of concluding and executing the Service Purchase Agreement,
  3. for the purpose of executing our legal obligations, in particular keeping the accounts,
  4. for the purpose of sending marketing communication,
  5. for the purpose of executing legitimate interest, consisting in providing necessary contacts to conclude and execute the Service Purchase Agreement, as well as its handling, answering all your questions, maintaining business contacts, asserting and defending one’s rights and investigating in relation with claims.

The legal basis for your personal data processing constitutes:

  1. the consent expressed by you during registration (Article 6, Paragraph 1, Letter a, GDPR),
  2. the necessity of its processing for the purpose of concluding and executing the Service Purchase Agreement (Article 6, Paragraph 1, Letter b, GDPR)
  3. fulfilment of our obligations (Article 6, Paragraph 1, Letter c, GDPR),
  4. your consent to receive marketing communication (Article 6, Paragraph 1, Letter a, GDPR),
  5. legitimate interest (Article 6, Paragraph 1, Letter f, GDPR) described above.

Providing personal data is voluntary, though the consent expressed during registration is necessary for the ability to use the Website and the Service . If you refuse to provide your personal data, you will not be able to use the Website or the Service.

Are You One of the Parties of the Agreement Concluded?

If you are one of the Parties of the Agreement concluded or you intend to enter into Agreement, then data processed with regards to your person are your contact details and other data necessary for the conclusion of the Agreement. The afore-mentioned data was obtained directly from you.

Your personal data shall be processed:

  1. for the purpose of concluding and executing the Agreement,
  1. for the purpose of executing our legal obligations, in particular keeping the accounts,
  2. for the purpose of executing legitimate interest, consisting in providing necessary contacts to conclude and execute the Agreement, as well as its handling, answering all your questions, maintaining business contacts, asserting and defending one’s rights and investigating in relation with claims.

The legal basis for your personal data processing constitutes:

  1. the necessity of its processing for the purpose of concluding and executing the Agreement (Article 6, Paragraph 1, Letter b, GDPR)
  2. fulfillment of our obligations (Article 6, Paragraph 1, Letter c, GDPR),
  3. legitimate interest (Article 6, Paragraph 1, Letter f, GDPR) described above.

Providing personal data is voluntary, though it is necessary for cooperation and Agreement service purposes. The refusal to provide your personal data results in lack of possibility to conclude and execute the Agreement and to answer your questions.

Do You Represent One of Our Clients or Contractors?

If in dealings with us you represent one of our clients, contractors or any other entity (e.g. your employer, principal or contractor), then data processed by us are your contact details pertaining to your role or relation with the entity, on behalf of which you are acting. The afore-mentioned data was obtained directly from you or the entity itself.

Your personal data shall be processed:

  1. for the purpose of executing our legal obligations, in particular keeping the accounts,
  2. for the purpose of executing legitimate interest, consisting in providing necessary contacts to service and execute the Agreement concluded with entity on behalf of which you are acting, as well as answering all your questions, maintaining business contacts, asserting and defending one’s rights and investigating in relation with claims.

The legal basis for your personal data processing constitutes:

  1. fulfilment of our obligations (Article 6, Paragraph 1, Letter c, GDPR),
  2. legitimate interest (Article 6, Paragraph 1, Letter f, GDPR) described above.

Providing personal data is voluntary, though it is necessary for cooperation with the entity you are representing. The refusal to provide your personal data results in lack of possibility to maintain contacts necessary to execute the Agreement and to answer your questions.

The Above-Mentioned Points Do Not Apply to You and All You Want to Do is Contact Us?

If all you want to do is get in touch with us, then data processed by us with regards to your person is contact details and data included in your message. The afore-mentioned data was obtained directly from you.

Your data is processed for legitimate interest purpose consisting in dealing with your message and answering questions included in it.

The legal basis for processing your personal data is our legitimate interest (Article 6, Paragraph 1, Letter f, GDPR) described above.

Providing personal data is voluntary, though it is necessary for us to deal with your message. If you refuse to provide your personal data, we will not be able to deal with your message and so we will have to delete it.

Are You Contacting us to Submit Your Application?

If that is the case, then the personal data is processed for the purpose of the recruitment process for the post offered in the structures of the Administrator’s company and selection of the person appropriate for the post described in the job offer, including recognition of candidate’s qualifications, skills and abilities.

Depending on whether the recruitment process leads to conclusion of an employment agreement under provisions of the Labour Code or a civil-law or service agreement, the legal basis for processing your personal data may differ:

    1. In case of recruitment for posts subject to employment agreements under provisions of the Labour Code, the legal basis for processing personal data is:
      • As per Article 22 (1) of the Labour Code, the legal basis is the legal obligation of the Administrator (Article 6, Paragraph 1, Letter c, GDPR). The above-mentioned pertains to data, such as: name (names), surname, date of birth and contact details provided by the candidate. If it is necessary due to work or post specificity, the above legal basis pertains also to information in relation with education, professional qualifications and work experience. The legal obligation of the Administrator involves also data necessary for exercising rights or fulfilling obligations under provisions of law.
      • in case of providing personal data beyond what is stated in provisions of the Labour Code, the legal basis for processing data is consent (Article 6, Paragraph 1, Letter a, GDPR). The above-mentioned pertains to results of competence tests, as well as data included in curriculum vitae (CV), letter of motivation or shared during qualification interviews. We do not request the transfer of the above data, but its transfer is synonymous with providing consent to its processing.

      We underline that providing personal data indicated in point I, letter a) by the candidate is mandatory under provisions of the Code of Labour. Refusal to provide it results in lack of possibility to participate in the conducted recruitment process. Providing personal data indicated in point I, letter b) is voluntary. We kindly inform you that not providing such data is not a basis for less favourable treatment of the candidate, as well as it doesn’t cause any negative consequences to him, especially doesn’t constitute a reason for refusal of employment.

    2. In case of recruitment for posts subject to civil-law or service agreement, the legal basis for processing personal data is consent (Article 6, Paragraph 1, Letter a, GDPR). The above-mentioned pertains to data included in curriculum vitae (CV), letter of motivation or shared during qualification interviews.We underline that providing personal data by the candidate for the purpose of conclusion of such agreements is voluntary. Voluntariness relies on providing consent. We kindly highlight that providing consent for processing personal data such as: name (names), surname, date of birth, contact details, as well as for certain posts information with regards to education, professional qualifications and work experience is necessary for the application to be taken into consideration during the recruitment process.

Personal Data Recipients

Personal data is transferred to entities processing it on our behalf (in particular entities providing IT and accounting services), as well as persons cooperating with us who require access to such data to perform their duties. When necessary, your data will also be transferred to banks, forwarding agents, as well as competent national authorities, in particular, tax offices.

Rights with Regards to General Data Protection Regulation

You have right to:

      1. request access to your personal data, its amendment, deletion, limitation of processing, as well as transfer,
      2. if the legal basis for processing personal data is legitimate interest – you have a right to file opposition to processing your personal data, at any time, due to your specific situation. If the legitimate interest consists in undertaking direct marketing activities – you have a right to file opposition to processing your personal data for direct marketing purposes, without having to justify this decision,
      3. lodge a complaint with a supervisory authority, that is President of the Personal Data Protection Office.

In order to exercise your rights you should submit a request using contact details set out above.

Retention Period for the Personal Data

Personal data will be stored:

      • until you revoke your consent,
      • for the period of Agreement duration and until expiry of periods provided for in the relevant regulations, that is until the end of limitation period for tax liabilities related to the Agreements, which in certain cases may be extended by limitation period for civil-law claims,
      • for as long as it is necessary to deal with a message sent by you,
      • for as long as it is necessary to complete the recruitment process.

Using Personal Data in the Process of Automated Decision Making, Including Profiling

Your personal data will not be used in the process of automated decision making, including profiling.